Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019
Action Against Hunger External Vacancy Announcement
Job Position – Internal Audit and Compliance Manager
Required Qualification and Experience
Education: A degree in finance and auditing, or a related area of study with a minimum of Seven years of related work experience in auditing, compliance, or related roles, preferably within an INGO or nonprofit environment, and Three years at the managerial level.
Professional certification CIA (Certified Internal Auditor), CPA (Certified Public Accountant), ACCA (Association of Chartered Certified Accountants ) or equivalent is preferred.
Work Place: Addis Ababa
Deadline: October 11/2024
Required Skills & Competencies
Strong knowledge of auditing standards, regulations, and best practices, Excellent analytical, statistical, Problem-solving, and attention-to-detail skills, Good computer literacy and familiarity with the necessary applications, Effective multitasking and communication skills, Ability to work independently and manage multiple tasks effectively, Strong experience in fraud detection, investigating fraud and anti-fraud training, Proficiency in audit management software and Microsoft Office, etc.
Required Skills
Leadership
Auditing skills
Desired Skills
Analytical skills
Account management
Duties
Objective 1: Support the Internal, and External Audit Functions.
The position holder is responsible for conducting internal audits of all departments and program sections, as directed by the supervisor and based on the audit plan.
Preparing a clear report with action plans, and sharing it with the supervisor for further review and affirmation.
The individual is responsible for creating and updating an audit tracker, following up on the audit actions with action owners, and sharing progress monthly with his/ her supervisor.
Participate in the Donor/External audit functions and ensure that all necessary documents are provided.
Ensure pre-audit reviews are conducted before donor / statutory required audit engagements and ensure all the required internal, country, and donor rules and regulations are met.
Work with various departments to cascade the audit process till the end
Ensure that the statutory as well as donor auditors’ recommendations are implemented appropriately within the set deadline before engaging in any subsequent audits.
Ensure the audit plan and the audit truckers are updated regularly.
Objective 2: Risk Management Strategies.
Support the development and follow-up on the implementation of risk mitigation strategies.
These include:
Identifying and classifying risks to the country’s operation, determining appropriate management actions, and timely completion of the risk register.
Follow and monitor the agreed-upon mitigation and risk management activities progress to make sure the required corrective action is implemented on time and recommend to his/her supervisor if further action needs to take place.
Support employees in developing risk management standards to enhance their strategies for managing, eliminating, or limiting setbacks.
Objective 3: Anti-Fraud Management and Capacity Development
As requested by the supervisor, the role involves the process of undertaking investigations, when fraud is suspected and participating in Ad Hoc and investigative assignments.
The role involves a first-hand review of a fraud report, providing it to the supervisor along with supporting evidence.
The role involves supporting and monitoring the implementation of an Anti-Fraud Policy that is based on zero tolerance for fraud.
Throughout the fraud response process, the role requires maintaining high levels of confidentiality and professionalism during and after investigations.
Provide employee, and external stakeholder fraud awareness and training.
Objective 4: Assist the process of Audit Planning and Execution
With collaboration with the Audit and Compliance HoD, develop and implement a comprehensive internal audit plan based on risk assessment.
Perform audits to assess the effectiveness of internal controls, compliance with policies, and efficiency of operations.
Review financial and operational processes to ensure accuracy, integrity, and compliance with applicable regulations and guidelines.
Preparation of preliminary internal audit reports and present audit reports to the supervisor.
Ensure timely follow-up on audit recommendations to ensure effective implementation.
Update the audit action plan regularly and provide it to the supervisor for final validation.
Objective 5: Conformance of Policies and Procedures
Prepare a compliance checklist of all requirements of compliance required by ACF’s internal policies and procedures, its donors, and statutory regulations.
Monitor changes in laws and regulations that may affect the organization and update compliance programs accordingly.
Conduct regular compliance reviews on established key controls in all areas of operations (Finance, HR, IT, Logistics, Program, and other operation areas as relevant) and prepare detailed reports on findings and recommendations, that can be part of the internal audit functions.
Prepare reports and update the supervisor on the planned vs. achieved activities every month.
Assist the manager in the preparation of Action Against Hunger’s donor compliance book.
Participate in partnership award management due diligence/capacity assessment process, and conduct partner risk assessments by reviewing the partners’ risk management systems and processes.
As part of monitoring activities for ACF’s partners; conduct compliance reviews and prepare detailed reports on findings and recommendations.
Provide training and support to ACF and its partners staff on compliance, and internal control issues.
Objective 6: Shared Tasks
Regular field visits to the bases and sub-bases to provide technical support.
Provide support in actions assigned by the supervisor.
Collaborate with other departments to ensure a cohesive approach to compliance, audit, fraud, and risk management.
Provide guidance and support to staff on compliance, audit, and fraud-related issues.
Supervisory Responsibilities
Work closely with the Senior Compliance and Internal Audit Officers
Manage, guide, support, and lead the Senior Compliance and Internal Audit Officers day-to-day activities functions.
With the collaboration of the Audit and compliance HoD, the position holder is responsible to identify gaps among the team members and provide and equip the team with the required/relevant job training/capacity building.
Job Position 2 – Senior Internal Audit and Compliance Officer
Required Qualification and Experience
Education: A degree in finance, audit, or a related field of study with a minimum of Four years of related work experience in program and operation compliance, and internal audit functions preferably within an INGO or nonprofit environment.
Work Place: Addis Ababa
Deadline: October 11/24
Required Skills & Competencies
Fully experienced in conducting internal audits and, compliance review including strong analytical skills, Capacity to investigate fraud cases, Ability to perform organizational risk assessment practices, Experience in sub-award and grant monitoring, Must have excellent analytical and organizational skills, with attention to detail, Must be able to read, write, and speak fluent English, etc.
Essential Duties
Objective 1: Ensuring Regulatory Compliance
In consultation with the Compliance and Internal Audit Manager, seek and provide information on new laws, regulations, proclamations, and donor guidelines.
Examine the new and updated rules implemented and ensure the consistency of the implementation.
Ensure that ACF processes and procedures comply with the rules and regulations of ACF, its donors, and the local law requirement and report the status of implementation once a quarter.
Recommend the new or required amendment policies and procedures that could help to enhance and improve internal control procedures.
Respond to ad hoc requests to address control issues on new business processes, policies, and procedures, and provide consultative services.
Review the internal system of record accessibility and retention to ensure compliance with ACF archiving policy and local laws.
Objective 2: Participating in the External Audit Functions
Assist in the coordination, preparation, and execution of external audits eg; donor audits, partner audits, grant-specific audits, forensic audits, partner compliance verifications and audits, statutory audits, etc.
Work closely with external auditors, and partner employees/auditors, and support their audit process.
Review the controls and monitoring of compliance with established procedures for pre-audit preparation. And conduct pre-audits to verify compliance with the required audit standards.
Ensure all the required sample documentation meets the expected requirements before submitting it to the auditor.
Identify any areas of non-compliance, and internal and external audit findings, and prepare a presentation and potential suggestions for review.
Update the audit plan and tracker regularly and ensure that the donor auditors’ recommendations are implemented appropriately and timely.
Objective 3: Performing Internal Audit Functions
Examine and test the mission systems, operational processes, and controls, paying special attention to the program and operation activities such as; Cash Management, HR process, Procurement, and supply chain, incl. warehousing, inventory, fleet and asset management, program implementation, key project deliverables to determine whether they are operating following policies, procedures, and donor requirement.
Ensure that regular in-house audits are conducted as per the risk assessment processes for target audit areas by consultation with the supervisor, and ensure the completion within the agreed schedule.
Identify the internal control weak points as per the compliance checks result, and provide information about the supporting document requirements to update the checklist.
Draft, the internal audit report, in collaboration with the Compliance and Internal Audit Manager, that identifies key control weaknesses, and non-compliance with procedures, policies, and regulatory requirements in the audited areas.
Objective 4: Ensuring Regulatory Compliance of ACF’s Subrecipient
Participate on the due- diligence and risk assessment processes to select a subrecipients organization.
Conduct compliance monitoring activities for partners that ACF sub-awarded.
Follow-up reviews of financial, operational, or regulatory compliance deficiencies noted during compliance review, or monitoring visits.
Provide draft written reports of compliance review, internal audit, and monitoring findings by including specific recommendations for corrective action to the Compliance and Internal Audit Manager for review.
As per the supervisor’s instructions, provide training on donor compliance matters and fraud awareness response.
Objective 5: Shared Tasks
Complete investigation of fraud assignments delegated by the Compliance and Internal Audit Manager.
Provide training and capacity-building support for ACF capital and field staff
50% maximum travel to the field visits to the bases to implement internal audit, and fraud investigation functions and provide technical support in the areas of audit, compliance functions
Provide support in actions assigned by the supervisor
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