Action Against Hunger is an International, Non-Governmental humanitarian organization that takes decisive action against the causes and effects of hunger through implementing relief and development programs in different regions of Ethiopia. The country Office was established in 1985 in response to severe drought and subsequent famine, implementing relief and development projects in Eritrea (prior to 1993), Tigray, Amhara and Oromia regions. Since then, Action Against Hunger, worked periodically in all regions of Ethiopia responding to different crisis and building people’s resilience.
Action Against Hunger External Vacancy Announcement
Job Position – Senior Field Finance Officer
Required Qualification and Experience
Education: Degree in Accounting or related fields with a minimum of 5 years relevant working experience.
Training on Serenic Microsoft Dynamics Navigator is advantageous
Required Skills & Competencies
Good command of the English language, Serenic Navigator, Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skill, Good oral and written Communication Skill, Decision making skill, Problem-solving skills, Ability to work to deadlines
Professionalism, Team Work, Proactive, Motivational, Autonomy
Perfect knowledge of Sylogist
Required Skills
Attention to detail
Financial management
Budgeting
Accounting
Account management
Summary of position
Manage the base level finance aspects
The Senior Field Finance Officer role’s purpose, engagement and delivery is:
Purpose
(The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)
Objective 1: Budget Management
Monitor organizational spending to ensure that it is within the budget
Support other departments in the process of budget management
Remind program and support departments if any of any significant remaining balance on budget lines
Put significant effort on acceleration of consumption of forecasted budget
Lead the process of BFU update during the monthly BFU session
Check the forecasts are in line with the proposed budget
Ensure proposed spending are compliant with the proposed activity and budget
Objective 2: Treasury Forecast
Produce high quality and timely treasury forecast on monthly forecast
Produce the revised treasury forecast if any on timely manner
Ensure the treasury forecast is in line with the updated forecast in the BFUs of the base
Forecast cash flow positions and funds available for operation at the base level
Ensure that sufficient funds are available in the base to meet ongoing operational costs
Ensure excess balance is managed properly
Objective 3: Field Compliance
Be a focal person for compliance in the base
Ensure that the organization’s internal controls do exist and functional at the base
Ensures that Action Against Hunger procedure, policy and system are in place and functional at the base
Alert the Deputy Country Finance Manager: Compliance & Audit and the Country Finance Manager in cases of breach of procedures and policies which might result in risk for the organization
Ensure the compliance checklist is well understood by staffs
Ensure all transactions are in compliance with minimum donor requirements and supported by relevant documents as per the standard supporting documentation guideline
Review Memorandum of Understanding, Agreements, etc. which have financial impact and ensure are reviewed and validated by Deputy Country Finance Manager: Compliance & Audit/ Country Finance Manager
Ensure payment is effected using the validated templates
Make certain donor information ( Donor Name, Donor Logo and Project Title) are presented before any payment
Ensure invoices received from supplier are translated to standard working language and date
Ensure the Time Sheets produced are in line with the updated Financial Plan
Make sure Cash Management Policy is respected
Make sure other supporting documents like Beneficiary List, Donation Certificate, etc. are collected and delivered to capital office
Ensure statutory deduction (Pension, Income Tax, Withholding Tax) are paid within the same month of the transaction
Provide sessions for non-finance departments to create awareness on compliance
Objective 4: Accountancy
Make sure High Quality and Timely accountancy of the base is produced and delivered to capital office
Make sure transactions are charged on the appropriate budget line in the accountancyMake sure transactions are recorded on the appropriate Accounting Code, Project Code , Budget Code and Budget Line
Make sure transactions are described as per the standard transaction description guidelineMake sure personnel costs are allocated in the accountancy based on the financial plan and time sheet
Make sure personnel cost recordings contain correct ID number and full name of the employee
Make sure bundle is prepared and delivered to capital on timely manner
Make sure hard copy documents are delivered to capital on timely manner
Make sure action is taken based on feedbacks from capital
Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)
Ensure good relations with financial partners (bank, tax office, other financial service providers, etc.)
Provide out of base support upon request of coordination office
Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)
Objective 5: Validation
Validation of procurement requests confirming the budget availability and the requests are within the validated budget
Validation of procurement documents make certain the process is compliant and the completeness of supporting documents
Approval of payment documents (unlike PV) before payment confirming the whole thing correct
Supervisory Responsibilities; N/A
Gender Equality Commitments
Foster an environment that supports values of women and men, and equal access to information.
Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
Value and respect all cultures.
Safeguarding Commitments
Action Against Hunger has a zero tolerance to child safeguarding violation and SEA. Our selection process includes rigorous reference and background checks. Successful applicants will be expected to sign up and carry out their duties in accordance with our Child Safeguarding and PSEA policies.
Fiscal Responsibility: N/A
Physical Demands
While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions, Travel and Environment
The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.
Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.
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