Arzte Der Welt External Vacancy Announcencemet
Job Position – Finance Officer
Required Qualification and Experience
Education: A relevant bachelor’s degree or higher in Accountancy, Finance, Economics, or business.
Work Experience:At least A minimum of 3 years’ experience in similar position with INGO or of 5 years as Finance / Accounting officer within NGO
Fully Certified Public Accountant (CPA and / or ACCA).
work Place: Jigjiga
Deadline: April 2nd 2025
Skills and qualities required:
Essential – Experience in Management
Essential – Excellent excel and redaction skills.
Essential – Fluency in written and spoken English and Somali/Amharic
Ability to priorities, discuss with line management to fix priorities, respect deadline, and inform line management about blocking points and issues.
Excellent written and verbal communication skills: proven ability to present information and concept in a synthetic and solution-oriented way.
Holds oneself accountable for making decisions, managing resources efficiently, achieving and role modelling Ärzte der Welt values.
Result-oriented approach, initiates but also makes sure that initiatives come to a satisfactory result.
Able to work under pressures, putting first things first, knowing how to prioritize and meeting deadlines.
Builds and maintains effective relationships, with their team, colleagues, external partners, and stakeholders.
Able to work in a sometimes fluid and insecure environment.
Dares to push ‘the panic button’ when she/he sees that things are going wrong.
Flexibility and adaptability
Interpersonal and cross-cultural sensitivity.
Knowledge and experience with Winpaccs (accounting software) is a plus.
Ability to priorities own workload, to work independently where necessary and commitment to meet deadlines.
High level of numeracy, accuracy, conceptual and analytical skills
Requirement Skill
Accounting
Account management
Desired Skill
Financial reporting
Financial management
Purpose of the post:
The Finance Officer is responsible for finance documents review, payment processing, recording of transactions in the system, reconciling accounts, and ledgers, providing inputs for financial analysis, working on cost pools and mapping. S/he is responsible to ensures proper budget management through provide quality proposal review feedback, prepare budget vis Actual analysis to respective focal points, and prepare quality donor and government report on timely manner. In addition, the finance officer is responsible to ensuring all available partnership management policies, guidelines and procedures are well exercised and implemented in the management consortium. The position directly reports to the Field Coordinator for the Somali Region and has a technical reporting line to the Administrative Coordinator.
Key Responsibilities:
Treaury Management:
Enforce internal controls and disbursement processes to ensure proper management of cash and bank accounts.
Review safeguards for cash and cheques kept in the office; ensure controlled access, security, and safety.
Monitor cash and bank balance to ensure sufficiency based on needs.
Ensure that cash received including incoming funds transfers are receipted and accurately recorded.
Perform weekly and monthly cash counts and reconciliations; address any differences.
Oversee monthly reconciliation and ensure outstanding item addressed on time.
Review cash projection submitted by field office and ensured timely cash transfer to the field.
Review payroll with all the applicable taxes and deductions.
Facilitate filling of tax returns.
Provide required weekly updates by specified deadlines to the Administrative Coordinator as required.
Month-end Activities: –
Review journals and source documents from the Field locations in Somali region for completeness and accuracy.
Post journals in Accounting Winpaccs System.
File posted JVs electronically as per the standard.
Ensure that monthly Field Cash Control is done and submitted on time.
Perform balance sheet account reconciliation’s and bring to the attention of the Administrative Coordinator any matters that require his/her intervention.
Perform Winpaccs Backup for the master files..
Document Management:
Review internal system of record retention to ensure compliance with MdM Ge policy and the local laws.
Ensure maintenance of uniform standards for documentation, including forms, support documents etc.
Ensure sufficient procedures for retention of documents, proper and systematic filing for ease of access.
Provide up to dates support and guidance to the Field Finance and Administration Assistants about documentation and internal controls.
Assist the Field Finance and Admin Assistants by Providing on Job Trainings.
Ensure that Field Finance and Admin Assistants to submit the monthly Field Expenses documents and check the quality and accuracy of the documents as per the donor requirement and MDM-Ge Policy.
Ensuring that all expenditures are in line with donor budget, donor guidelines and MdM-Ge procurement and financial procedures
Balance sheet Accounts follow –up & Reconciliation:
Preparation of detail balance sheet reconciliation.
Proper follow-up on advance/payables liquidations.
Preparation of the Balance sheet report as per schedule.
Payment and Receipts Processing:
Supervise Finance Assistants responsible for the payment process.
Ensure that payments are processed in a timely manner and in accordance with MdM Ge policy and procedures.
Assist and follow up the finance assistant internal control procedures are followed for all cash disbursements, receipts, and transfers.
Review/ensure the accuracy of cash & bank books prepared by the Finance Assistant.
Attend to vendors on matters concerning payments.
Perform financial review of bid analysis and other procurement documents; to ensure conformity with MdM Ge policies and procedures as well as donor regulations.
Perform financial review of payments requests; ensure adequacy of supporting documentation and compliance with MdM Ge policies and procedures.
Review monthly payroll and payroll related payments.
Ensure statutory deductions (taxes, pension, Provident Fund, and health insurance) are remitted on time.
Ensure all monthly office internet/Wifi, postpaid SIM Cards, DSTV, water and electric utilities bill are cleared and paid on time.
Work closely with supply chain unit to ensure procurement, warehouse management, vehicle movement and operational systems are adhered to finance’s minimum standards, SOP policy and donor regulations.
Work closely with Field Project Managers and provide adequate guidance to them about budgeting, cash forecast preparation and Field Cash Management.
Audit:
Participate in both internal and external audits.
Reviews of controls and monitoring of compliance with established procedures.
Preparation of written reports for review by the Administrative Coordinator which identify key issues and provide recommendations for improving control processes or procedures.
Assist in budgeting and budget management, donor reports and analysis.
Involve in budget development and realignment:
Assist in donors and partners’ budget. Involve in conducting partners account management, document verifications and report reviews.
Assist in develop salary mapping, verify coding, and cost allocation mapping.
Assist in donor reports preparation.
Assist in financial management and planning, understanding particularly regarding donor requirement and reporting.
Prepare BvA analysis report.
Staff Performance and Management:
As part of his/her supervision responsibility, set and agree with Finance Assistant Key performance objectives for each financial year in line with the Finance Departmental Strategic Objective/ goals.
Provide the Finance Assistant conducive work environment; business tools, support, and relevant training necessary for them to perform their work.
Monitor the performance of Finance Assistant through the year providing regular feedback on progress towards meeting agreed objectives and any improvement needed.
Other Duties:
Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
Contribute to the overall improvement of the financial and accounting system in ETHIOPIA by providing recommendation to supervisor for consideration on specific areas that could be improved.
Contribute to teamwork and team play.
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