Ethiopian Midwives Association External Vacancy Announcement
Job Position 1 – Secretary
Required Qualification and Experience
Education: BA Diploma in office management, business management, administrate secretary, Secretarial Science, administrative service management and technology system or any other field.
Experience: 3/5years of relevant experience on similar /related position. Experience in I/NGO environment and/or working in donor-based projects are advantageous.
Location: Addis Ababa
Deadline: January 17,2025
Duties and Responsibilities
Plan & organize the clerical activities of the chapter and carry out administrative functions as required,
Receive and handle visitors, provide appropriate information to enquiries and arranges appointment and meetings or organize workshops as appropriate,
Arrange & facilitate venues and logistics required for meetings, other regional meetings and trainings & workshops organized by the association /Chapter,
Arranges necessary facilities for meetings to take place at the office,
Handle communications including answering and making calls, type and compose letters, memos, register and distribute incoming /outgoing correspondences, keeps complete & update important contacts,
Collect, respond and dispatch mails from and to post office and emails timely and appropriately,
Ensure proper management & safe custody of both soft & hard copy of important and confidential documents of the Chapter,
Receives letters, memos, messages and telephone calls and transfer to the respective party,
Keeps the office neat and clean at all times;
Maintains proper records of all incoming and outgoing letters and documents /files,
Welcome customers, provides first-hand information to general queries & direct them to chapter coordinators,
Drafts and writes letters and memos and gives replies to general queries as instructed,
Follows up pending items of the office and informs the situation of the matter,
Prepares requests for purchase of stationary and representation for guests of EMwA –Chapter and distribute stationary materials accordingly.
Responsible for keeping office documents, such as Minutes, and Agreements.
Manage acquisition and retention of members and update members database at the Chapter,
Collects Membership fees following the procedure of the association and deposit it timely to the association’s account as per the procedure stipulated,
Maintains a petty cash that operates on a revolving fund system and effects payments for minor expenses;
Perform other duties assigned to him /her by the immediate supervisor.
Provide assistance to the HR department in recruitment and other human resource-related tasks. This includes posting job openings, screening resumes, coordinating interviews, and supporting employee on boarding and training initiatives.
Assist with various HR administrative duties to ensure smooth operations within the department.
Assist the Executive Director and Deputy Executive Director with arranging, scheduling, and coordinating meetings.
How to Apply
Interested and qualified applicants who met the MINIMUM requirements should send the following through LINK https://emwa.org.et/job or in person to Ethiopian Midwives Association’s Head Office located on Equatorial Guinea Street, Haya Hulet, behind Elsa Kolo or behind Meklit Building, Addis Ababa,Ethiopia.
Job Position 2 – Project Manager
Required Qualification and Experience
Education: MSc in Midwifery /BSc in Midwifery, or MSc/MPH in Maternity, Health Informatics, Project Management, Nursing and other related studies with Midwifery background.
Experience: 4 years for Masters and 8yrs experience for BSc out of which 3 years should be in managerial /supervisory position. Experience in I/NGO environment is advantageous
Location: Addis Ababa
Deadline: January 18,2025
Duties and Responsibility
Plans, organizes, coordinates, leads and controls all projects implementation initiatives
Provide technical support in the design and delivery of RMNCH+PPFP and integrated IPPFP at PHC level.
Provide technical support in the baseline assessments and similar formative assessments,
Facilitate accreditation, certification, and technical support on training and mentorship interventions,
Provide technical support in the roll out of training and mentoring interventions for mid-level providers,
Provide technical support for MoH and RHBs in rolling out PPFP and integrated RMNCH training and mentorship to low caseload facilities,
Lead and provide technical support in the data compilation, analysis, and reporting of data on training and mentorship, service, and related areas at PHC level,
Support introduction of new contraceptive methods, such as hormonal IUD in Ethiopia through advocacy, training, and mentorship,
Support introduction and expansion of the PPH bundle at PHC level through technical advocacy, training, and mentorship,
Provide technical support during evaluation and documentation of different knowledge management products,
Provide technical support in the lead institutionalization, sustainability, and transition of IPPFP and other integrated RMNCH interventions for government ownership and large scale up.
Demonstrates his/her ability to be effective in high-pressure situations, handle multiple tasks simultaneously, set priorities and manage/support staff through process, and work effectively in unstructured and fast-paced work environments
Take full responsibilities of the coordination and management of the programs /projects
Responsible to manage program operations and budget management of the program /projects at all levels in the Association.
Provide technical support and facilitate the development of Program Collaboration Agreements with donors in collaboration with MERL department and donors’ technical persons
Consolidates reports and timely share to the EMwA MERL department and consortium lead on regular bases and when a special need arises.
Assesses the strengths and weakness of all programme interventions and takes the necessary corrective actions if need be.
Supervises and coordinates project staff/ coordinators for their efficient and effective implementation.
Organizes regular meeting with MNCH coordinators to assess the progress on how well the interventions are implemented, identify changes faced, and provide immediate solutions,
Assesses the impacts of each programme interventions and takes the necessary action based on the result.
Serves as a link between the top-level management and projects.
Identifies and synthesizes the best practices and lessons learnt directly linked to programme implementations.
Monitor and evaluate performance of projects in collaboration with MERL department
Work closely with consortium members for better implementation and scale up of the projects
Provide technical assistance (supervision, coaching and mentoring) to regional MNCH coordinators in order to deliver the proper implementation of programs
Create and facilitate smooth relationship with government bureaus (FMOH and RHBs), partners and other external organizations as needed
Take part and responsibility for the entire programs, preparation of project proposals, monitoring tools, monthly donor reports
Take part in the development of training materials and guidelines.
Attend annual review meetings both at national and regional level
Responsible in organizing workshops, trainings and conferences.
Maintain comprehensive records of activities, reports, and baseline data of the project area
Coordinate timely request and release of budget to the respective implementing partners for timely implementation of the project from each partner
Analyze critical and emerging issues in the course of project implementation and give the necessary and appropriate responses.
Ensure budgets are properly utilized to the purpose jointly with finance team as well as the program Manager accordingly in a regular basis
Make sure that the budget utilization complies with donor, organizational, other requirements and regulations
Regularly track the budget performance with the finance team,
Make sure that any budget request is prepared in detail and in line with the agreement and policy and also the plan in the project document
Perform other activities as needed and ordered by the immediate supervisor
How to Apply
Interested and qualified applicants who meet the required qualifications and experience are invited to fill the form and submit their applications through this https://emwa.org.et/Job-App-Form/
Please attached your CV and Application letter in one page PDF indicating your full name. Applications should include contact details of three professional references.
Please DO NOT SUBMIT scanned copies of transcripts, academic degrees or recommendation letters with your application. You will provide them upon request. Make sure that you state the title of the position and regions.
Job Position 3 – MNCH Coordinators
Required Qualification and Experience
Education: MSc in Midwifery /BSc in Midwifery, or MSc/MPH in Maternity, Health Informatics, Project Management, Nursing and other related studies with Midwifery background.
Experience: 4 years for Masters and 6yrs experience years should be in supervisory position.
Location: Oromia, Amhara, Sidama, Central Ethiopia, and Southern Ethiopia
Deadline: January 18,2025
Duties and Responsibility
Support the design and delivery of RMNCH+PPFP and integrated IPPFP at PHC level.
Participate and support a baseline assessments and similar formative assessments in the respective regions
Facilitate accreditation, certification, and technical support on training and mentorship interventions at PHC level.
Provide technical support in the roll out of training and mentoring interventions for mid-level providers at PHC level.
Provide technical support for RHBs, ZHD and WHO in rolling out PPFP and integrated RMNCH training and mentorship to low caseload facilities,
Conduct and provide technical support in the data compilation, analysis, and reporting of data on training and mentorship, service, and related areas at PHC level,
Support RHBs, ZHD and WHO for introduction of new contraceptive methods, such as hormonal IUD in Ethiopia through advocacy, training, and mentorship,
Support RHBs, ZHD and WHO for introduction and expansion of the PPH bundle at PHC level through technical advocacy, training, and mentorship,
Provide technical support during evaluation and documentation of different knowledge management products,
Provide technical support in institutionalization, sustainability, and transition of IPPFP and other integrated RMNCH interventions for government ownership and large scale up.
Establish & create common understanding among implementing partners and ensure smooth implementation of the project.
Coordinate and conduct high-level sensitization meeting to create awareness of project stakeholder as deemed necessary.
Coordinate and ensure efficient and effective implementation of the project with due consideration of timelines in delivering results.
Prepare project annual, bi-annual and quarterly plan and report
Conduct and participate in joint supportive supervision to the project implementation area and document the findings for improving results.
Coordinate and collaborate with Organizations/ project teams and ensure timely communications and availing all project related data
Ensure that all activities are accomplished maintaining its standard and quality results are delivered
Ensure that regular monitoring and evaluation of project progresses are conducted and findings of best practices are documented and feed in to the planning process.
Do other activities as per the need of the organization and guidance from the supervisor.
How to Apply
Interested and qualified applicants who meet the required qualifications and experience are invited to fill the form and submit their applications through this https://emwa.org.et/Job-Form2/
Please attached your CV and Application letter in one page PDF indicating your full name. Applications should include contact details of three professional references.
Please DO NOT SUBMIT scanned copies of transcripts, academic degrees or recommendation letters with your application. You will provide them upon request. Make sure that you state the title of the position and regions.
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