The Ethiopian Red Cross Society (ERCS) was established in 1935 and is one of the oldest and largest humanitarian organizations in Ethiopia. ERCS provides services to communities affected by natural and manmade disasters through the provision of emergency responses, ambulance and first aid, family reunification, essential drugs, water and sanitation, and other humanitarian services. ERCS also runs disaster risk reduction programs with the aim of creating resilience households and communities. Currently the ERCS has a structure consisting of 12 Regional Offices, 34 Zonal Branches and 131 District/Woreda Branches, 599 Woreda Red Cross Committee and 5871 Kebele Red Cross committees.
Ethiopian Red Cross Society (ERCS) External Vacancy Announcement
Job Position – Accountant
Required Qualification and Experience
Education:Second/First degree in in Accounting/ Accounting & Finance/ & Accounting Software
Experience: 4/6 years related work experience.
Other Skills:
Previous experience with USAID or other USG-funded projects is an advantage.
Knowledge of Accounting Practices
Proficiency in Accounting Software
Ability to Prepare Financial Statements
Knowledge of General Business Practices
Ability to Analyze Data
Critical Thinking Skills
Accounting Organizational Skills
Time Management Skills
Written and Verbal Communication Skills
Smooth partnership and responsiveness.
Communication, and interpersonal skills.
Fluency in written and spoken English. Knowledge of the local language is desirable.
Good personal organizational skills.
Ability to work within a multicultural setting.
Willing to travel extensively within and outside the Zone/region.
Job Responsibilities:
Ensures completeness of documents and prepares appropriate classification of codes;
Reconciles core cost and project accounts with bank statements; Prepares trial balances, work sheets and other interim statements;
Registers/records accounts transactions in accordance with the accounting software system and accounting procedure manual of the Society;
Checks and verifies payment requests against availability of budget and presents same to the senior accountant for further treatment; Reconciles accounts with bank statements;
Adjusts and reconciles accounts records;Extracts account balances from subsidiary and general ledger accounts and assists in preparation of financial reports and statements; Prepares monthly statements of bank reconciliation and adjusting entries;
Investigates correctness of accounting records and documents transmitted/brought from zonal branch offices and codifies with proper classification;
Follows up and facilitates the timely delivery of reports from zonal branches;Compiles project fund spending data of the projects in the branch and sends to HQ.
Makes the necessary reconciliations of project accounts with HQ, Verifies completeness and correctness of documents of project accounts and receives same;
Classifies and codifies accounting documents in accordance with the accounting system in place and the reporting requirements of the stakeholders;
Make sure that the financial documents are properly and chronologically filled and properly kept; Make the supporting documents ready for audit ahead of time;
Cooperates with internal and external auditors for inspection and audit review of the project funds and books of accounts;
KEY PERFORMANCE INDICATORS (KPIS):
Monthly USAID/HRA project invoice review and feedback.
Smooth partnership and responsiveness.
Scan and maintain documentation to facilitate monthly invoice settlement.
Required Skills:
Time management
Communication
Critical thinking
Job Location: Gamo Gofa ERCS-Branch , Arbaminch
Job Position 2 – Admin and Finance Manager
Required Qualification and Experience
Education: Second/First Degree in Accounting/ Accounting & Finance/ Management
6/8 years relevant experience and out of this 4/6 years in managerial position.
Knowledge of accounting software is mandatory.
Job Location: South Ethiopia Region , ERCS-Regional Branch, Wolaita Sodo
Required Skills:
Critical thinking
Accounting
Job Responsibilities:
Plans, coordinates and supervises activities of customer service management, human resource management, general service, general accounts and property administration activities of the region in accordance with the policy of the Society;
Supervises the recording, analysis and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place;
Identifies and assesses the need for additional human resource and looks for ways of filling vacant positions; Verifies or approves correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation;
Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers timely; Prepares monthly, quarterly, bi-annually and annual consolidated financial reports of the core cost;
Assesses competent employees to fill vacant jobs by way of promotion on competitive basis as per level of delegation; Follows up on the collection of receivables in due course and reports on over dues for immediate action;
Gives orientations/inductions to new employees transferred, or promoted or recruited to fill the post; Ensures that fixed assets of the regional branch are properly registered, classified and codified or tagged for ease of tracing and identification;
Checks and verifies as to payment orders and purchasing transactions are duly approved by authorized personnel;
Ensures that cash and check payments are prepared and effected in due course; Counter signs payments verifying correctness and completeness of supporting documents;
Checks receiving vouchers and payment vouchers are posted to general ledgers and respective subsidiary ledgers;
Ensures that legal and authorized deductions are made from employee’s salary income during payroll preparation;
Make sure that there is no uncollected amount at the end of the year or there is no receivable shown in the annual financial report of the branch;
Ensures that all the deduction from employees are timely paid to the concerned bodies; Prepare the financial report (balance sheet and statement of income and expenditure) of the branch quarterly, semiannually and yearly;
Works to promote and enable a working environment that nurtures “a learning-together” attitude and practice;
Ensures proper administration and utilization of resources at branch level including telephone and stationery items; Ensures that the bank reconciliation statement of each bank account of the region branch is prepared at the end of each month;
Ensures that the financial reports of the region branch are complete and prepared according to the financial rules and account closing and report preparation directive of the national society;
Ascertains that fixed assets are properly registered and periodic inventory taking is done; Ensures that the properties of the regional branch are properly used and administered by the property administration rule of the national society;
Ensures that the financial transactions of the region are recorded and data entries thereof processed, accounts timely closed, interim and end-of-period financial reports produced in accordance with the overall financial system in place;
Provide quarter and annual financial reports along with the necessary schedules and monthly bank reconciliation statement of each back account to HQ timely;
Make sure that the log books are established and kept functional for all the vehicles of the regional branch; Conducts performance appraisal of subordinates, recommends appropriate trainings and coaches them to fill the gaps;
Appraises the performance of subordinates in accordance with the performance appraisal system in place; Reports on the performance of the work unit to the head of the region for humanitarian Services;
Job Position 3 – Program Management & Resource Mobilization Manager
Required Qualification and Experience
Education: Second/First Degree in Program Development, Development Studies, Disaster Risk Management, Management, Business Management, Social Work/ Social Anthropology, Public Health,
6/8 years relevant experience and out of these 4/6 years in managerial position
Location: South Ethiopia Region , ERCS-Regional Branch, Wolaita Sodo
Required Skills:
Critical thinking
Job Responsibilities:
Plans, organizes, directs and controls the program Management and Resource Mobilization activities of the regional branch;
Ensures that the program and project activities of the regional branch are executed in accordance with pertinent policy and procedure requirements of the National Secretariat and the Regional Branch as well as commitments made with funding agents;
Monitor and support for establishment and deployment of Strong and functional emergency BDRT & rescue teams;Coordinates response of disasters through available resources at regional level;
Deploys and operates ambulances based on existing system; provides first aid trainings; Mobilizes and secure funding from regional sources for ambulance procurement and upgrading their service standards and running cost;
Initiates and develops project proposals to address the needs of the vulnerable including rehabilitation and development needs; Assess the needs of vulnerable and victims of disaster and design ways to respond the needs and request the HQ for necessary support;
Participate in assessment activities on regional disaster hazards in collaboration with relevant authorities; Monitors and regulates ambulance services in Zonal and Woreda branches;
Identify possible regional hazards and design mechanisms to address; Plans, designs and implements strategies to address regional disasters;
Ensure the quality of information collected and compiled on disaster at regional level based on predefined standards and procedures;
Identifies and proposes in creating partnership and cooperation with local NGOs and business institutions having regional coverage; Implements regional disaster preparedness and food security programs;
Periodically report to national HQ on progresses and implementation of disaster preparedness and food security programs;
Oversees and coordinates the formulation, and fund soliciting and implementation activities of locally funded projects on mandate areas in consultation with concerned bodies;
Coordinates and launches regional fund raising programs; Developing income generation schemes that have regional context based on IGA standards set by the HQ;
Develop Resource Map for IGAs of the branch and coordinate feasibility study at regional level for possible resource mobilization initiatives;
Mobilizing local resources in close contact with regional authorities; Develops the capacity of zonal branches in resource mobilization and utilization; and coordinates their effort;
Facilitate in creating relationship with public and private partners to mobilize resources;
Monitors and controls the resource administration and utilization of zonal branches; Coordinates inter zonal investment and resource mobilization efforts;
Provide accurate data on all income generating resources under their purview; Facilitate and assist on any capacity building programs carried out by Head quarter and ensure its sustainability; Reports periodically the performance of the Service to the Regional Branch Head.
How To Apply:
We invite candidates meeting the required qualifications to fill out online employment application form With the indicated link https://ee.ifrc.org/x/fqTf4qqW before the closing date of this announcement on September 20, 2024.
Qualified women are strongly recommended to apply!
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