Ethiopian Red Cross Society External Vacancy Announcement
Job Position 1 – Cashier and Store keeper
Required Qualification and Experience
Education: First degree in accounting and 2 years of related work experience
Gross Salary: 12,722.00, and no other additional benefit package
Terms of Employment: Permanent
Work Unit: Office of Zonal Coordinate Office
Reports to: Head, Admin and finance
Employment Type: Full time
work Place: Ofice of zonal Cordinate Office
Requirement Skill
Communication
Attention to detail
Problem solving
Accounting
Job Summary
Under the supervision of the Admin and Finance Manager , the Cashier checks amount to be received, collects receivables, issues receipts and deposits collections in bank and draws cash from bank against written orders, takes utmost care of cash and working equipment in his/her custody, effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures, sorts out and arranges receipt & payment related documents and distributes the right number of copies to pertinent work units and personnel to complete internal control procedures, checks the correctness of daily cash collection, deposit report and attached receipt, prepares cash summary sheets on regular basis.
Specific Duties and Responsibilities
Deposits collections in bank and draws cash from bank against written orders;
Pays out cash against written orders and obtains receipts;
Keeps records of amounts received and paid and reconciles cash balance with records;
encodes the transaction data of the outlet in a cash register machine in accordance with applicable regulatory requirements;
Checks cash balance against transactions at end of day;
Keeps banknotes and denominations (changes) or other negotiable instruments sorted to avoid possible errors and facilitate disbursement;
Counts and records cash at the beginning and end of each period of duty and prepares reconciliation statement;
Verifies cash held against records;
Effects authorized payments to a requesting party after thoroughly checking for fulfillment of approval procedures by the authorized officials of the Program and the Society as the case may be;
Takes utmost care of cash custody and makes proper use of such working equipment as adding machines, cash registers and keeps cash collections and disbursements registered and updates records;
Pays salaries, per diem and advance to employees of the outlet based on the approved payment documents and other pertinent supporting documents or facilitates such payments through bank accounts depending on the established payment modality of the Society;
Cross-references bank deposit slips or checks deposits to cash receipts/cash sales invoices to which they relate;
Sorts out and arranges receipt & payment related documents and distributes the right number of copies to complete internal control procedures;
Checks the correctness of daily cash collection, deposit report, and attached receipt;
Keeps the petty cash of the outlet; summarizes all the petty cash payments and replenishes same as required;
Stamps payment documents as appropriate;
Performs other related duties and responsibilities of the job as assigned by the Administration and Finance Head.
How To Apply
We invite candidates meeting the required qualifications to fill out online employment application form with the indicated link https://ee.ifrc.org/x/yKeJce3f before the closing date of this announcement on 28 March 2025.
Job Position 2 – Admin and Finance Manager
Required Qualification and Experience
Education: Second/First Degree in Accounting/ Accounting & Finance/ Management 8/10 years relevant experience and out of these 4/6 years in managerial position. Knowledge of accounting software is mandatory.
Work Unit: Regional Branch Office
Reports to: Head, Region Branch
Gross Salary:37,237.00
work Place: Regional Branch Office
Requirement Skill
Communication
Attention to detail
Problem solving
Accounting
Job Summary
Under the general direction and guidance of branch head, the Admin and Finance Manager plans, organizes, directs, coordinates and controls the financial and administrative activities of the branch, manages the cash inflow and outflow of the branch, supervises the recording, analysis and financial statement preparation activities of the core cost and projects in accordance with the Society’s policies and procedures in place, ensures that financial documents, ledgers, journal vouchers and supporting documents are maintained and organized in accordance with the accounting system of the Society, ensures that cash or collected money is registered and deposited timely; ascertains that bank accounts and cash at hand are properly registered, and statement of bank reconciliation made in due course, ensures the timely preparation and submission of monthly, quarterly, biannual and annual consolidated reports of the branch, follows up on the consolidation, approval and proper execution of regular budget estimates of the different work units; ascertains that closings of books of accounts are carried out in due course. Administers the project funds of the Society in accordance with the commitments made with donors; ensures that the branch’s books of accounts are reconciled with bank statements, ensures proper and consistent enforcement of the financial policies and procedures of the Society.
Specific Duties and Responsibilities
Plans, coordinates and supervises activities of customer service management, human resource management, general service, general accounts and property administration activities of the region in accordance with the policy of the Society;
Supervises the recording, analysis and financial statement preparation activities of core cost and projects in accordance with the Society’s policies and procedures in place;
Identifies and assesses the need for additional human resource and looks for ways of filling vacant positions;
Verifies or approves correctness of statement of accounts for receivable and payable accounts as well as bank reconciliation;
Ensures that all transactions of disbursements and receivables are journalized and posted into respective ledgers timely;
Prepares monthly, quarterly, bi-annually and annual consolidated financial reports of the core cost;
Assesses competent employees to fill vacant jobs by way of promotion on competitive basis as per level of delegation;
Follows up on the collection of receivables in due course and reports on over dues for immediate action;
Gies orientations/inductions to new employees transferred, or promoted or recruited to fill the post;
Ensures that fixed assets of the regional, zonal and woreda branches are properly registered, classified and codified or tagged for ease of tracing and identification;
Checks and verifies as to payment orders and purchasing transactions are duly approved by authorized personnel;
Ensures that cash and check payments are prepared and effected in due course;
Counter signs payments verifying correctness and completeness of supporting documents;
Checks receiving vouchers and payment vouchers are posted to general ledgers and respective subsidiary ledgers;
Ensures that legal and authorized deductions are made from employee’s salary income during payroll preparation;
Make sure that there is no uncollected amount at the end of the year or there is no receivable shown in the annual financial report of the branch;
Ensures that all the deduction from employees are timely paid to the concerned bodies;
Consolidate the accounts of the regional branch (regional and zonal branch balance sheet and statement of income and expenditure) quarterly, semiannually and yearly;
Make sure that the zonal branches are properly undertaking the administration and financial activities of their respective zone as per the rules and regulations of the national society;
Ensures that the necessary supports are provided to zonal and woreda branches in the areas of human resource, finance and property administration;
Works to promote and enable a working environment that nurtures “a learning-together” attitude and practice;
Ensures proper administration and utilization of resources at regional, zonal and woreda branches including telephone and stationery items;
Ensures that the zonal branches are timely sending their financial reports (balance sheet, income and expenditure statement, bank reconciliation statement of each bank account and the necessary schedules) to the region;
Ensures that the financial reports of the zonal branches are complete and prepared according to the financial rules and account closing and report preparation directive of the national society;
Ascertains that fixed assets are properly registered and periodic inventory taking is done;
Ensures that the property of the region, zonal and woreda branches are properly used and administered by the property administration rule of the national society;
Ensures that the financial transactions of the region are recorded and data entries thereof processed, accounts timely closed, interim and end-of-period financial reports produced in accordance with the overall financial system in place;
Provide consolidated quarter and annual financial reports along with the necessary schedules and monthly bank reconciliation statement of each back account to HQ timely;
Make sure that the log books are established and kept functional for all the vehicles of the regional and zonal branches;
Conducts performance appraisal of subordinates, recommends appropriate trainings and coaches them to fill the gaps;
Appraises the performance of subordinates in accordance with the performance appraisal system in place;
Reports on the performance of the work unit to the head of the region for humanitarian Services;
Performs other related duties and responsibilities as assigned by the head of the region.
How To Apply
We invite candidates meeting the required qualifications to fill out online employment application form with the indicated link https://ee.ifrc.org/x/fqTf4qqW before the closing date of this announcement on 28 March 2025. .
Job Position 3 – Ambulance drivers
Required Qualification and Experience
Education: TVET Level II completed/10th grade completed and 3rd Grade Driving license or equivalent 4/6 years of driving work experience
Job Grade: 6
Gross Salary: 10,260.00 and no other additional benefit package
Term of employment: contract
Work Unit: Office of Zonal Coordination office
Report to: Head, Zonal Coordination Office and program officer
Quantity: 2
work Place: Zonal Coordination Office
Key Duties and Responsibilities
Always drive the ERCS ambulance vehicle in a careful, professional, and safe manner, following all traffic rules and regulations as per Ethiopian Traffic Law and as per Rules and Regulations for Use of ERCS Ambulance Vehicles.
Ensure that only authorized trips are carried out and only authorized persons are transported with the ambulance vehicle. The incumbent will be fully responsible if any unauthorized trip is carried out or unauthorized persons are transported with the ambulance vehicle.
Assist the Ambulance Attendant in her/his task to give First Aid and to load and unload the patient (into and from the ambulance vehicle).
Carry out the required daily vehicle checks and always hand over the vehicle to the next shift in good condition and with all tools and equipment belonging to the vehicle. Inform the operational manager immediately and the next shift driver concerning any problems experienced with the vehicle.
Ensure that the required maintenance schedules are followed and inform the manager responsible, in advance, when the vehicle is due for the next service.
Ensure that all required administrative tasks; (logbook, fuel vouchers, maintenance checklists, etc.) are taken and are completed properly.
Ensure that the ambulance vehicle is at all times, clean and ready for the next request for assistance.
In case of an accident, follow and carry out all procedures as defined in the Ambulance Management Manual for ERCS Ambulance Services.
ERCS ambulance drivers are fully responsible and accountable for any damage that occurs on the ambulance vehicle and shall report any incident with the vehicle immediately to the operational manager.
Committed to helping other people.
Requirement Skill
Decision-making skills
Communication
Attention to detail
Problem solving
How To Apply
We invite candidates meeting the required qualifications to fill out online employment application form with the indicated link https://ee.ifrc.org/x/yKeJce3f before the closing date of this announcement on 28 March 2025.
Job Position 4 – DRM & Resource Mobilization Manager
Required Qualification and Experience
Education: Second/First Degree in Program Development, Development Studies, Disaster Risk Management, Management, Business Management, Social Work/ Social Anthropology, Public Health,
Work Experience: 8/10 years relevant experience and out of these 3/5 years in managerial position
Work Unit: Program Management & Resource Mobilization Division
Reports to: Regional Branch Head
Gross Salary:41,705.00
Requirement Skill
Analytical skills
Communication
Attention to detail
Problem solving
Job Summary
Under the general direction and supervision of regional branch head program management and resource mobilization manager Plans, organizes , directs and controls the program Management and Resource Mobilization activities of the regional branch; Ensures that the program and project activities of the regional branch are executed in accordance with pertinent policy and procedure requirements of the National Secretariat and the Regional Branch as well as commitments made with funding agents; Coordinates response of disasters through available resources at regional level; Mobilizes and secure funding from regional sources for ambulance procurement and upgrading their service standards and running cost; Initiates and develops project proposals to address the needs of the vulnerable including rehabilitation and development needs; Monitors and regulates ambulance services in Zonal and Woreda branches; Identify possible regional hazards and design mechanisms to address; proposes in creating partnership and cooperation with local NGOs and business institutions having regional coverage; Oversees and coordinates the formulation, and fund soliciting and implementation activities of locally funded projects on mandate areas in consultation with concerned bodies; Coordinates and launches regional fund raising programs; Developing income generation schemes that have regional context based on IGA standards set by the HQ; Develop Resource Map for IGAs of the branch and coordinate feasibility study at regional level for possible resource mobilization initiatives; Mobilizing local resources in close contact with regional authorities; Develops the capacity of zonal branches in resource mobilization and utilization; and coordinates their effort; Facilitate in creating relationship with public and private partners to mobilize resources; Monitors and controls the resource administration and utilization of zonal branches; Coordinates inter zonal investment and resource mobilization efforts; Provide accurate data on all income generating resources under their purview; Facilitate and assist on any capacity building programs carried out by Head quarter and ensure its sustainability;
Specific Duties and Responsibilities
Plans, organizes, directs and controls the program Management and Resource Mobilization activities of the regional branch;
Ensures that the program and project activities of the regional branch are executed in accordance with pertinent policy and procedure requirements of the National Secretariat and the Regional Branch as well as commitments made with funding agents;
Monitor and support for establishment and deployment of Strong and functional emergency BDRT & rescue teams;
Coordinates response of disasters through available resources at regional level;
Deploys and operates ambulances based on existing system; provides first aid trainings;
Mobilizes and secure funding from regional sources for ambulance procurement and upgrading their service standards and running cost;
Initiates and develops project proposals to address the needs of the vulnerable including rehabilitation and development needs;
Assess the needs of vulnerable and victims of disaster and design ways to respond the needs and request the HQ for necessary support;
Participate in assessment activities on regional disaster hazards in collaboration with relevant authorities;
Monitors and regulates ambulance services in Zonal and Woreda branches;
Identify possible regional hazards and design mechanisms to address;
Plans, designs and implements strategies to address regional disasters;
Ensure the quality of information collected and compiled on disaster at regional level based on predefined standards and procedures;
Identifies and proposes in creating partnership and cooperation with local NGOs and business institutions having regional coverage;
Implements regional disaster preparedness and food security programs;
Periodically report to national HQ on progresses and implementation of disaster preparedness and food security programs;
Oversees and coordinates the formulation, and fund soliciting and implementation activities of locally funded projects on mandate areas in consultation with concerned bodies;
Coordinates and launches regional fund raising programs;
Developing income generation schemes that have regional context based on IGA standards set by the HQ;
Develop Resource Map for IGAs of the branch and coordinate feasibility study at regional level for possible resource mobilization initiatives;
Mobilizing local resources in close contact with regional authorities;
Develops the capacity of zonal branches in resource mobilization and utilization; and coordinates their effort;
Facilitate in creating relationship with public and private partners to mobilize resources;
Monitors and controls the resource administration and utilization of zonal branches;
Coordinates inter zonal investment and resource mobilization efforts;
Provide accurate data on all income generating resources under their purview;
Facilitate and assist on any capacity building programs carried out by Head quarter and ensure its sustainability;
Reports periodically the performance of the Service to the Regional Branch Head; &
Performs other related duties as may be assigned by the Regional Head;
How To Apply
We invite candidates meeting the required qualifications to fill out online employment application form with the indicated link https://ee.ifrc.org/x/fqTf4qqW before the closing date of this announcement on 28 March 2025 .
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