FH Ethiopia External Vacancy Announcement
Job Position 1 – Cashier/Storekeeper(Temporary)
Required Qualification and Expereince
Education: Diploma in Accounting.
Experience: At least 2 Years’ experience in a similar position preferably in an NGO setting.
Education/Certifications
Duration of Contract: Temporary Contract
Closing date: September 29, 2024
Duty Station: Ebinat, South Gonder_Amhara
Job Summary
Responsible for maintaining and safeguarding cash and fuel coupons, preparation of bank accounts and cash balance. He/she will be responsible for the project’s store in receiving and issuing materials as well as controlling bin cards to show proper balance.
Principal Responsibilities
Maintains and safeguards cash and fuel coupons.
Issues official receipts for all collections.
Deposits daily cash collections intact into bank the next working day.
Records daily cash collections and payments and balances daily with cash on hand.
Maintains fuel coupon register and balances daily with coupons on hand.
Prepares checks for all authorized payments.
Processes bank transfer and exchange of checks.
Prepares daily bank accounts and cash balances.
Performs any other related duties assigned by the supervisor.
Checks the quantity, specifications and appropriateness of incoming items before receiving;
Receives and issue properties in accordance with the rules and regulation of the organization;
Stores incoming items in a proper way;
Issues outgoing items from the store as per the relevant guideline;
Controls bin cards and stock cards and makes the balance;
Ensures that the store is always tidy;
Follows up items to be stocked out and reports to the immediate supervisor;
Prepares periodic reports;
the internal control system of the organization is in place and is observed by all staff members of the project.
Language:Proficiency in both spoken and written English. Knowledge of local language of the intervention area is preferred.
Supervisory Responsibility
The position has no supervisory responsibility.
Safeguarding Policy
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
Gender Responsibility
Be aware of the stereotypes about women and men’s capacities, and discuss how they influence staff, in assigning responsibility, and in managing resources at unit and organization level.
Be able to describe how gender issues relate to one’s job responsibilities and how gender equity can be promoted through the execution of those responsibilities.
Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve
Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.
Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.
In each Project and Head Office, ask women staff what changes would make it more “gender-friendly”, organization and implement the recommendations
Safety & Security Responsibility
Each FHE staff member should adhere to all pertinent policies concerning safety and security policy of FH. Lapses in safe conduct can jeopardize the health and welfare of all staff.
Every FHE staff member has an obligation to learn and understand the security situation where they are located.
Each FHE staff member should adhere to all pertinent policies concerning safety and security. This includes, but not limited to, personal safety, road safety, etc.
Has a responsibility to become familiar to social, cultural and other associated features of their duty stations;
Abstains from inappropriate or offensive behavior that can put FHE in a difficult position, impair operations, and jeopardize the health and welfare of all staff of FHE.
All FHE staff should promotes safe conducts and exercises caution in all work activities; staff should accountable for own personal and professional actions and conduct;
How To Apply
Female Candidates are highly encouraged to apply
Competent candidates should submit their application and updated CV’s ONLY to: recruitment_fhe@fh.org
Candidates MUST refer the position title ” Cashier/Storekeeper” on the subject line of their email and applications
Important Notes:
Please note that the subject of your email should be the position title ” Cashier/Storekeeper”.
Applications should be sent only once and repeated receipt of applications from one person is not acceptable.
Job Position 2 – Finance and Admin Officer (Temporary)
Required Qualification and Expereince
Education: B.A Degree degree in accounting and finance, project management field from a recognized and certified institution or university.
Experience: At least 3 years relevant experience in grants management and financial/operational NGO environment is preferred.
Basic computer proficiency is Mandatory
Proficiency in English and knowledge of the local language
Duration of contract:Temporary Contract
Closing Date:September 29, 2024
Duty Stations:Ebinat, South Gonder – Amhara
JOB SUMMARY
The Project Finance & Admin Officer record, summarize and classifies the project’s income and payments (commodities and cash) within the framework of established policies and procedures. Liaison with HO finance for financial management and internal control related issues and advise the project management team. Also supervises routine administrative activities of the project.
PRINCIPAL RESPONSIBILITIES
Key Result #1 – Process payments, cash receipts/collections, and cash management
Checks all payment documents (commodities and cash), payment checks, etc for budget and other related issues prior to the project manager’s approval.
Requests cash transfer from the Head Office on time.
Checks that all cash receipts for local collections are deposited on time.
Prepares payroll and pay all relevant payments (income tax, pension, PF)
Key Result #2 – Recording financial transactions, produces financial reports for Addis office review
Obtains monthly bank statements from the bank and reconciles with the book record.
Record transactions by account, cost center, program and fund categories
Prepares journal vouchers for cash coupon transactions.
Prepares monthly journal summaries for the project and submit them to the Head Office on time.
Get monthly financial reports from the HO and analyze income and expenditure in line with the budget and advise the Project Manager and component heads on issues that require special attention.
Prepares monthly, quarterly, bi-annual and annual project financial reports as needed.
Key Result #3 – Supervision of administrative matters
Facilitates staff recruitment for community based positions by closely working with HR at the Head Office
Ensures (in consultation with the Area Project Manager) that staff of the project get the required support during monitoring visisits
Supervises all cleaning, security and office management activities
In consultation with his/her supervisor, schedules staff annual leaves, keep and update personnel files.
Assists the Project Manager in financial and administrative matters.
Evaluate performance of subordinates.
Key Result #4 – Make sure internal control is in place, fixed asset and inventory management
Checks inventory and fixed asset records of the project monthly.
Makes sure accurate stock record is in place and reconciles on a monthly basis as appropriate
Checks all commodity movement reports for project manager approval.
Makes sure the internal control system of the organization is in place and is observed by all project staff.
SAFEGUARDING POLICY
FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.
GENDER RESPONSIBILITY
Provide adequate time to staff to participate in gender sensitivity workshops and related events.
Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.
Build a better gender balance in staffing through affirmative action.
Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.
Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.
Facilitate open and regular discussions with staff on about the work environment, policies, and values convenient to gender issues.
SAFETY & SECURITY RESPONSIBILITY
Encourages compliance of Safety and Security principles and policies of the organization by all staffs;
Visiting project offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;
Explains to staffs the reasoning behind the organization’s safety and security policies and procedures
Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members. If possible, he/she should conduct briefing and training sessions himself/herself;
Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;
Encourages staffs to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources.
How To Apply
Female candidates are highly encouraged to apply
Competent candidates can submit ONLY their applications with CV’s to: recruitment_fhe@fh.org
Candidates MUST refer the position title “Finance and Admin Officer” on the subject line of their applications.
Important Notes
Please note that the subject of your email should be the position title “Finance and Admin Officer”.
Applications should be sent only once and repeated receipt of applications from one person is not acceptable
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