The International Youth Foundation (IYF) stands by, for, and with young people. Founded in 1990 through a generous grant from the W.K. Kellogg Foundation, IYF is a global nonprofit with programs directly benefiting 7.7 million young people and operations spanning 100 countries so far. Together with local community-based organizations and a network of corporate, foundation, and multilateral partners, we connect young people with opportunities to transform their lives. We believe that educated, employed, engaged young people that possess the power to solve the world’s toughest problems, and we focus our youth development efforts on three linked objectives: unlocking agency, driving economic opportunity, and making systems more inclusive. Our vision is to see young people inspired and equipped to realize the future they want. The International Youth Foundation: Transforming Lives, Together. To learn more about the International Youth Foundation, please join us at iyfglobal.org.
International Youth Foundation (IYF) Externaal Vacancy Announcement
Job Position – Finance and Administration Officer
Required Qualification and Experience
Education: Bachelor’s degree in Accounting, Finance or Business Administration (with accounting experience/knowledge).
Experience: 3-5 years of experience working in a similar role in accounting and finance. Experience with computerized and/or cloud-based accounting is required.
Knowledge of QuickBooks multi-currency accounting software (field-based accounting) is an advantage
Proven financial management experience with programs supported by USG agencies, particularly USAID.
Work Place: Addis Ababa
Deadline: October 1st 2024
Required Skills
Strong accounting, financial management, budgeting and financial analysis skills using common accounting packages, particularly QuickBooks.
Knowledge of the relevant public donor regulations particularly USAID preferred.
Excellent analytical skills with the ability to detect and report inconsistencies.
Ability to work collaboratively in an international team setting
Proactive, resourceful, solutions-oriented and results-oriented.
Proficient in MS office packages (Excel, Word, Powerpoint, Visio), Web conferencing applications.
Fluent in English, both oral and written
Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Powerpoint
Communication
Training and Development
Quickbooks
Procurement
Financial planning
Financial management
Auditing skills
Account management
Desired Skills
Microsoft Office Pack: Word, Excel, Access, Publisher, Outlook, Powerpoint
Quickbooks
Financial reporting
Financial management
Auditing skills
Accounting
RESPONSIBILITIES
Financial Management & Program Support
Record and account for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
Support Program Director and program team by ensuring accuracy and completeness of supporting documentation, as well as help with ensuring compliance and consistency with established policies and procedures
Maintain procurement documentation, payment logs and scan of monthly receipts and upload files on required portals
Lead procurement activities in accordance with IYF procurement policy, communicating with potential vendors, obtaining quotes, prepare cost and quality analyses and draft procurement instruments, particularly purchase orders and contracts
Route out procurement request and invoice payment authorization emails for approval by responsible staff and Budget holder
Ensure final invoices and receipts from suppliers meet requirements as prescribed by tax laws and are consistent with services provided/goods delivered
Support the Program Director and Regional Finance Manager in budget preparation and management through Working Budgets monthly reviews and updates
Support in the external audit process and internal desk audits by providing requested documentation and explanations required
Assist the Program Director, Technical Advisors, and program team in cash flow forecasting and cash management, as may be required
Lead on required filing of statutory reports and returns and remittances of statutory withholdings in compliance with local government laws
Provide staff orientations and refresher trainings to the program team on finance and administration policies and procedures including orientations for new staff
Process local contracts, maintaining contracts log and all contract files.
Maintain finance files in accordance with IYF File Plan and filing protocols.
Human Resources Management
Support country office recruitment by routing out relevant requests, screening and shortlisting candidates, scheduling interviews and completing onboarding processes.
Ensure that all newly hired employees have gone through formal orientation both about the organization and on the job.
Advise and timely bring personnel matters to the attention of the Regional Finance Manager.
Procure/maintain staff insurance policies in compliance with local laws.
Supervise, lead, guide and support staff under finance as applicable.
Complete all performance management activities including performance planning, monitoring, and annual performance appraisals.
Process country office monthly payroll on time and ensure remission of taxes and returns.
Perform any other duties as assigned.
How To Apply
Please submit your CV & Cover letter in English via Here’s a link to the role: https://iyfglobal.bamboohr.com/careers/69?source=aWQ9MjM%3D
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