Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion or gender. The office officially started operation in Ethiopia in 2004. Islamic Relief Ethiopia (IRE) is operational in the Somali Regional State with a base office in Jigjiga, Hargelle, Elkere, Bare, GG and Dekasuftu, Afar Regional State; Ewa, Awra and Gulina; Oromia regional State, West Harergeye, Chiro and Meayso Woredas, Borena zone, Yabello, Dubluk, Dire and Elewaye woredas and an additional operational office in Addis Ababa
Islamic Relief External Vacancy Announcement
Job Position – Secretary/Receptionist(Addis Ababa)
Required Qualification and Experience
Education:BA degree in secretarial science or related field with 3 years’ experience and above in secretarial services preferably in INGO/development organizations.
Skills and Competences
Computer literacy and communication skills are essential.
Ability to work under pressure, priorities and commitment in meeting deadline.
Fluent in reading and writing English and Amharic is mandatory.
Fluent in typing and skill of English and Amharic is mandatory
Job Summary
The Secretary/Receptionist serves as a key member of the operations support team, providing essential administrative and clerical support to the department and the Country Office. This role is responsible for managing the front desk, greeting and directing visitors and clients, handling incoming calls, and ensuring smooth communication within the office. The Secretary/Receptionist plays a crucial role in maintaining a welcoming and professional environment, ensuring that all visitors and staff receive prompt and courteous service. Additionally, this position includes handling general administrative tasks, scheduling appointments, and assisting with various office functions to support the overall efficiency of the organization.
Main Tasks and Responsibilities
Assists Admin officer in planning daily, weekly and monthly activities and follow up of implementation.
Receives all incoming and outgoing telephone calls with pleasant speaking tones and welcoming gestures.
Assists in facilitating all incoming and outgoing correspondence, letters, memos from governmental/ non-governmental offices.
Ensures properly receiving guests/visitors and provides necessary information and direct them to the concerned.
Assists the staff in overall clerical/secretarial duties.
Demonstrates the ability to read and comprehend instructions, correspondences and communications.
Assist the maintenance of the existing centralized filling system both in soft and hard copies based on IR filling system.
Assists in facilitating flight arrangement, accommodation and visa processing for guests and staff.
Assists in preparing and conducting meeting events.
Ensures the day-to-day activities are documented and reported.
Assists in raising PR, undertaking payments for admin related activities and services.
Performs other duties as requested by the office
Requirement Skill
Fast Typing
Communication
Attention to detail
How To Apply
Interested candidates are required to submit a complete Job application form stated with the duty station that you are applying for with all required supporting documents (updated CV, copy of credentials and testimonials) through eth.recruitment2@islamic-relief.org.et.
You can access the Job Application Form with this link: http://www.islamic-relief.org.et/wp-content/uploads/2019/03/Employment-Application-form-1.docx. Failure to follow the instructions will invalidate your application.
The closing date for the application is March 17, 2025.
Due to the high volume of application, we regret that we will be able to contact only the shortlisted candidates.
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