LWF World Service Ethiopia is a registered foreign charity which has been operating in Ethiopia since 1973 implementing various development and humanitarian projects in different parts of Ethiopia.
LWF World Service Ethiopia works closely with the Ethiopian Evangelical Church Mekane Yesus (EECMY), the Ethiopian Government, UN organizations and other funding partners. Its thematic areas include the promotion of food security and sustainable livelihood, sustainable natural resources management, emergency preparedness, response and rehabilitation, and capacity building.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
LWF World Service Ethiopia External Vacancy Announcement
Job Position 1 – Finance Officer
Required Qualification and Experience
Education:Masters or BA in Accounting, Accounting Finance, Finance, & related field of studies
For Master’s degree 2 years and for BA degree 5 years
Good knowledge of accounting software such as ACCPAC and Excel.
work Place: North wollo- lalibella
Deadline : February 9th 2025
Main duties and responsibilities of the Position Holder:
Leadership
Provide leadership to ensures efficient financial management of the program activities and administration, and ensures that the financial transactions are conducted in accordance with the relevant LWF priorities and procedures;
Assists the Regional Coordinator in the overall Supervision of the project financial activities and ensures that the daily routines are carried out smoothly and ensure mutual accountability.
Program management
Together with the Regional Coordinator, support finance policies, priorities, procedures and guidelines for all the LWF programs in the Amhara region.
Prepare regular fund requests together with the program staffs based on the planned activities.
Ensure that LWF Procurement Procedures are followed and relevant financial documents, such as purchase requisitions, proforma invoice, purchase order, and Goods receiving Notes are properly raised.
Participate in the preparation of periodic working budgets jointly with the program staffs.
See to it that adequate stock of supplies is requested on time and maintained in accordance to LWF policy.
Facilitate preparation of timely and accurate finance reports for the various projects in accordance to LWF and donor regulations.
Code all disbursements and receipts according to LWF/ET procedure.
Make sure that all disbursements are summarized according to the cost centers and account codes.
Ensure accuracy and timeliness of all financial statements before they are sent to the Head Office.
Control and assist the Secretary/Cashier in the day-to-day management of petty cash and other financial responsibilities. Makes surprise cash counts and reports to the Regional Coordinator.
Prepare monthly bank reconciliation statements and share with Finance Manager.
Supervise the Store Keepers and see to it that appropriate store procedures are strictly adhered to in accordance with LWF procedures.
Make sure that all project fixed assets are registered properly in accordance with LWF procedures.
Prepare monthly Payroll/Pay Sheet for Casual workers if any, based on the approved attendance and other relevant documents in consultation with the Team Leader.
Together with the Regional Coordinator and other staffs, ensure that all purchases and disbursements in regard to budgetary provisions and stipulations are in line with the allocated budget lines.
Make sure that all necessary and appropriate taxes are deducted and paid to the concerned Tax Authority Offices on time
Work with program staffs in development of funding proposals in accordance to LWF policy and donor requirements.
Ensures close and complementary working relations of finance and program units;
Acts as the direct supervisor of finance staffs in Amhara region
Ensures that new staff are provided with thorough orientation to the LWF’s priorities and guiding principles as a humanitarian organization, the LWF field program and the project to which they are assigned;
Reviews training needs of staff involved in finances.
Work with Regional Coordinator to design and carry appropriate finance related trainings for staffs.
Perform other duties in line with his responsibilities as may be assigned to him by the supervisor.
Key competencies:
Strong communication skill in English (written and oral)
Ability to interact with people.
Interested to work under pressure and in harsh environment
Previous related experience in NGO setup is an advantage
Requirement Skill
Account management
Job Position 2 – Project Accountant
Required Qualification and Experience
Education: B.A Degree in Accounting or Finance
Excellent skill in computer applications
Minimum of 3 years relevant work experience
work Place: Sekota
Deadline : February 9th 2025
Key competencies:
Excellent written and oral English Language skills required
Knowledge of the local language is advantageous
Previous related experience in NGO setup is an advantage
Relevant on job training’s are advantageous.
Main Duties & Responsibilities of the Position Holder:
He/She shall:
Ensure that the overall Supervision of the project Financial Activities are properly performed and follows up that the daily routines are carried out smoothly.
Assist the Project Coordinator in all aspects of administrative actions.
See to it that adequate stock of supplies are requested on time and maintained in accordance with the policy of LWF.
Operate and maintain the project’s Accounts according to LWF-ET procedures.
Participate in the preparation of annual/ Working Budget of the project jointly with the program staff.
Prepare monthly Fund Request together with the program staff based on the planned activity for the period.
Make sure that the monthly fund request is for the activities planned for that period only.
Make sure that the finance part of the Quarterly Monitoring Report (QMR) of the project tally the Narrative part of the report
Collect the monthly financial report of the project from head office finance every month and should discuss with the concerned project staff
Code all disbursements & receipts according to LWF/ET procedure.
Make sure that all disbursements are summarized according to the cost centers and account codes.
Ensure that LWF Procurement Procedures are followed and relevant financial documents, such as purchase requisitions, proforma invoice, purchase order, and Goods receiving Notes are properly raised.
Prepares and checks Financial Statements before they are sent to the Head Office every month and to reach Head Office before five days of the next month. It includes cash count balance.
Prepare monthly bank reconciliation statements.
Supervise the Store Keepers and see to it that the purchase storing and issuing of goods are processed strictly in accordance with LWF procedures.
Make sure that all project Fixed Assets are registered properly in accordance with LWF procedures.
Control and Assist the Secretary/Cashier in all financial matters.
Prepare monthly Payroll/ Pay Sheet for Casual workers if any, based on the approved attendance and other relevant documents in consultation with the Project Coordinator.
Together with the Project Coordinator, He is Answerable for all Purchases and Disbursements in regard to budgetary provisions and stipulations.
Make sure that all necessary and appropriate taxes like 2% or 30% With Hold tax (WHT), Income taxes, pension contributions are deducted and paid to the concerned offices of government on time.
Make sure that all disbursements are in accordance with LWF financial procedures.
Make sure that all disbursements are not out of the Budget Allocated for each line items
As a responsible head for accounts and personnel administration of the project, he makes surprise cash count & staff supervision, and reports to the Project Coordinator.
Where the Accountant is not convinced about certain payments or payment procedures authorized by the Project Coordinator, he should explain his/her concerns. But if still there is disagreement, the accountant should refer to the Finance Manager at head office for advice.
Follow procedure as outlined in LWF World Service Ethiopia Staff Rules, Collective Agreement and other Operation Manuals;
Perform any other duties as assigned to him by the Project Coordinator or his designate.
This Job Description may be revised by the LWF/WS- Ethiopia at any time as it deems necessary
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