Medical Teams International External Vacancy Announcement
Job Position – Finance Intern (Female only)
Required Qualification and Experience
Education:Diploma in Accounting, Finance or Business Administration (Accounting) is required; a Bachelor’s Degree is an added advantage
Experience: Fresh graduates
KNOWLEDGE, SKILLS & ABILITIES
KNOWLEDGE
Basic knowledge of non-profit accounting
Basic knowledge of payroll and voucher payment coordination
Desired: Knowledge of ERP systems and computerized accounting software such as Sage, Unit4, etc.
SKILLS
Excellent skills using Excel, familiar with other Microsoft programs including Teams
Skilled in explaining financial procedures to non-finance staff
Skilled in maintaining payroll data for monthly payments
A good command of both written and spoken English, with strong interpersonal skills
Essential Duties
Ensure all payment requisitions presented have sufficient support documents and are arithmetically accurate, correctly coded and fully authorized in line with the MTI finance manual before payment is made.
Assists in payroll preparation by providing relevant data, such as absences, separation, new appointments and sick leave
Issue cash payments, with approval from Field Coordinator or designate
Responsible for the office cash by ensuring secure custody, complete and accurate record is held at all times, and requests for replenishment are made in a timely manner.
Maintain a record of all transactions and prepare monthly reconciliations.
Maintain proper filing of finance vouchers and records in hard copies for future reference. After verification reviews, he/she will ensure that they get returned to their archives.
Coordinates HR projects, meetings and trainings, as delegated
Provides orientations for new employees by sharing on-boarding information and explaining MTI policies
Collaborates with Admin/HR Officer to post job adverts and process incoming CVs
Implements and follow up for all HR/Administration orders and procedures including data updates, staff attendance in the field and follow up on staff performance reviews
Coordinates preparation of work timesheets and ensure their signed by the relevant managers
Support in the preparation of project reports and any other financial reports
Provide technical support to non-finance staff on financial policies and procedures.
Verify with Logistics Department that the asset register agrees with physical assets and complies with MTI policy
Participate in the preparation of cash flows and budget requirements.
Ensure Statutory deductions, payments and remittance reports are done by designated deadlines.
Liaise with supervisors and managers to collect timesheets.
Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding.
Other duties as assigned.
ABILITIES
Ability to maintain detailed records with high accuracy
Highly organized with good quantitative ability
Ability to priorities to manage competing tasks
Ability to act with integrity and maintain the highest ethical standards
Ability to maintain confidentiality of highly sensitive information
Ability to support Medical Teams International Calling and adhere to the Medical Teams International Code of Conduct
PHYSICAL CONDITIONS
This position requires frequent travel to health facilities located in remote areas with very basic living conditions.
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and reaches their potential as individuals and teams and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable and inclusive than we are today. As part of our commitment to a safe and inclusive work environment, team members are expected to adhere to Diversity, Equity and Inclusion Policies.
Application Link: https://forms.office.com/pages/responsepage.aspx?id=FtY08Elfj0Odi5pTm7okrBeHQZpXUlZBn3gRp-Om-fFUNlFFSFozNkQwTkQ0RzdaTkhBUjBOQ1JGVy4u
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